Letter of recommendation template sample [Ready to use]

Utilize our ready-to-use recommendation letter template to endorse a former team member or student effectively. Tailor the template to highlight the individual’s achievements and fit with potential opportunities.

By Brad Nakase, Attorney

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For the purpose of providing an endorsement to a previous team member or student, use this sample recommendation letter. Adjust this example to meet your comments about that particular individual. An “employee referral letter” is another name for this document.

When asked to compose a recommendation letter, nobody enjoys staring at an empty page; even though you’ve got a lot to convey, you could benefit from some assistance organizing your ideas. To help you start out, we have prepared a letter of recommendation template and gathered some advice regarding how to customize your own statement.

What’s a recommendation letter?

A letter of recommendation is a succinct account of your interaction or experience with an individual, typically a previous worker or student, in which you highlight their character or abilities. When applying for a job or to a university, this person can ask you for a letter of recommendation.

Your former coworker or student will probably want you to give them good remarks about their job because they requested you to write a recommendation letter. You could inform them that you are unable to submit a letter around this time if you are unsure if you actually endorse them or even if you do not recall your contacts with them very well.

Guidelines for writing a recommendation letter

What should you write in a recommendation letter then? Here’s an effective procedure you can employ right away:

  1. Ensure that you understand the reason for this letter.
  2. Evaluate the individual who has requested the recommendation.
  3. To draft your letter’s first draft, utilize our letter of recommendation template.
  4. Rewrite or add material to improve the draft.

1. Understand the reason

A recommendation letter’s content should be determined by its intended use. Does your ex-team member have an application for a job, internship, or master’s program? Who should you write the letter to, and what would this person probably be interested in?

Your inclusion of pertinent material will be aided by the responses to these queries. For instance, it will be more beneficial if you mention how well your previous team members performed on a project involving machine learning with your guidance if they apply to an education program in the field of machine learning. If you are aware that the position they are applying for necessitates leadership abilities, include pertinent examples as well.

If you are missing this information, think about contacting a previous pupil or coworker for further information, or select instances that are more universal to use.

2. Evaluate the individual who has requested the recommendation.

It’s helpful to review this person’s body of work and your interactions with them. If they had been formerly enrolled in your class, they may have finished assignments under your guidance. You could review any notes that are accessible on their work if you were an earlier team member.

Generally, attempt to respond to these inquiries:

  • How did I collaborate with this individual?
  • Which tasks did they complete while I was watching over them?
  • Do I recall two instances where that person demonstrated excellence in performance or a nice attitude?
  • Which 2 or 3 attributes am I aware this person possesses?
  • Is there something about this individual’s expertise or abilities that particularly stands out?

You can draft a recommendation letter by considering your responses to the aforementioned questions.

3. To draft your letter’s first draft, utilize our template.

For your reference, we have provided two templates, one geared toward former students and one for former employees:

A letter of recommendation template for the employee

Respected [insert name],

In this letter, [name of the employee] is being recommended. In my role as [put your job position], [They/She/He] served as [worker’s job position] and was under my supervision at [business name].

Every day at work, [name of the employee] was [mention quality]. When They/She/He were on my team, they were able to [mention example].

I’ve always demanded [insert quality] from my team, and [name of the employee] has never let me down. One instance occurred when [mention example].

Working with [name of the employee] is a pleasure, and we wouldn’t think twice about hiring [them/her/him] again.

You can call me at [mention phone number] if you want to ask further questions concerning [them/her/him].

Thank you,

[Your name & signature]

A letter of recommendation template for a previous student

Respected [insert name],

My recommendation is for [name of the student]. For [years/months], I worked as [mention position] at [institution’s name], and [name of the student] was my [Ph. D. candidate/student etc.].

While in college, [name of the student] consistently demonstrated [mention quality]. They/she/he focused on [mention projects] and accomplished [mention example] throughout [their/her/his] duration in the class.

I’ve always demanded [mention quality] from my pupils, and [name of the student] has never let me down. One instance occurred when [mention example].

I wouldn’t think twice about working with [them/her/him] again because [name of the student] is [insert character attribute].

Please do not hesitate to contact me at [mention phone number] if there are any more queries concerning [them/her/him].

Thank you,

[Your name & signature]

4. Personalize/Customize your draft

Our letter of recommendation template provides you with an idea of possible content; however, you are welcome to edit it and add as much content as you deem necessary. Some points to think about are as follows:

  • Add more content if necessary. Contextualize all of your instances with a sentence or two.
  • Communicate with your own style. Any text will be more impactful if it sounds genuine and natural.
  • Tell the truth. One of your previous coworkers or students might be questioned about the instances you gave. Avoid adding extras that make them appear better because this can be revealed later.

Take a look at the following two modified sample letters of recommendation (all details and names are made up):

An example of an employee recommendation letter

Dear Ms. Doe,

My purpose in writing is to recommend Jane Doe. She was a Senior Manager (Sales) at ABC Inc. and reported to me. I am the Vice President of Sales.

As a worker, Jane was consistently dependable and creative. She was able to start from scratch and develop a solid sales team while working for me. For 3 years in a row, her team secured more business than we projected each year. Jane also produced several important suggestions for our product marketing plans based on her high-impact consumer study.

I’ve always placed a high value on team members’ ability to lead and solve problems, and Jane never fell short in either department. She inspired her teammates, for instance, by holding several entertaining competitions, which she also utilized as a means of providing mentoring to her less experienced colleagues. In relation to features that our clients were requesting, she also assisted in resolving a significant disagreement between the product and sales teams.

Jane is a pleasure to collaborate with; she is a cooperative team member who always has an upbeat, determined demeanor. If the chance to work with her again occurred, I wouldn’t think twice.

Please do not hesitate to contact me at +00000000 if you happen to have any more questions.

Thank you,

John Doe

Vice President of Sales, ABC Inc.

An example of a student recommendation letter

To MIT’s admissions office,

I’m writing to endorse John Doe for your chemical engineering PhD program. I have been a chemical engineering professor at ABC University for more than 15 years, with a focus on nanotechnology. Before graduating from ABC with a bachelor’s degree, Mr. Doe studied under me for 2 years.

Mr. Doe was a keen learner and had an inquisitive mind even as a student. He studied biotechnology and nanotechnology for a number of projects he worked on while in my class. His papers were incredibly well-structured, insightful, and well-researched, earning him excellent ratings for each of these assignments. His study on nano-sensors and their effects in the area of biomedicine is one instance. Our work was accepted right away when we submitted it to a conference that was hosted in Berlin.

I have consistently valued initiative and diligence in my pupils, and Mr. Doe has consistently met my expectations. One instance occurred when he along with a few other students planned classes with several instructors. Each professor’s area of expertise was open for queries from students during these open discussions. The idea that younger high school or college students could benefit from these seminars as a casual exposure to careers was put out by Mr. Doe.

Mr. Doe is a bright, diligent worker who is extremely passionate about chemical engineering and chemistry. I have no qualms about working with him on scholarly projects.

Please do not hesitate to contact me at +0000000 if there are any more queries about him.

Thank you,

Professor Jane Doe

You might get ideas from these two recommendation letter samples about how to format your own. Our instructions will expedite the procedure, whether it is for a student recommendation letter or an employee recommendation letter.

Have a quick question? We answered nearly 2000 FAQs.

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