Introduction
The top mileage-tracking apps of the year have been evaluated and contrasted to help you keep track of your miles and optimize your reimbursements. After putting a number of apps through their paces, we selected five mileage trackers that are designed to be accurate, accountable, and highly secure for employees. (Note: The regular business mileage rate for 2025 has been increased by the IRS to 70 cents a mile).
We’ll outline each application’s mileage monitoring modes and how they operated throughout our practical testing in this guide. Along with cost, we’ll talk about the extra features that come with each app. You can choose the best mileage tracking app that best fits the requirements and tastes of your business with the help of the information in this article.
Top 5 mileage tracking applications
1. Timeero: Best mileage tracking app that has segmented tracking
Pros
- Simple to use.
- Mileage tracking that runs automatically
- Minimum threshold for tracking speed
- Segmented tracking
- Timesheet reports and mileage logs that comply with IRS regulations are simple to create.
- Offline operation
Cons
- More sophisticated tools are costly extras.
Timeero is considered the best mileage tracking app because of its user-friendliness and efficient mileage tracking. You don’t have to buy pricey technology. Simply ask staff members to download the app to their Android or iOS mobile devices, and that is it.
Clocking in is a need for tracking miles, and it’s as simple as choosing the activity or job and pressing “clock in.” Allow employees to log their distance for their assigned jobs and establish a minimum speed limit before they leave.
You may track distance for your staff on the move or a specific group of employees by allowing tracking for certain jobs. This is an essential function. Establishing a minimal speed threshold helps reduce tracking while an employee is strolling or stalled in traffic, which increases the accuracy of distance reports.
Modes of tracking mileage
Timeero tracks the mileage of its employees by using vehicle detection technologies. The worker doesn’t have to do any work. Timeero will record their mileage automatically as long as they’ve been clocked in the system and have not exceeded the speed limit. By eliminating the need for human intervention, the autonomous tracking mode improves accuracy.
However, from the IRS’s perspective, accounting for every mile a worker travels—which includes their everyday commute—does not constitute accuracy. It should be noted that employee commutes are not eligible for tax write-offs or deductions. An employee’s commute is eliminated from the logs using the Timeero commute distance feature, making them IRS-compliant.
Real estate brokers, salespeople, and other mobile workers who make several visits will find Timeero’s segmented monitoring feature to be quite useful. To keep track of mileage between customer locations, these employees used to have to start & stop the tracking each time they landed at a customer location.
Segmented tracking automates the mileage recording process, removing the inconvenience. The employee uses Timeero to track their miles for the remainder of the workday after clocking in once. The software keeps track of all movements and divides a worker’s journey according to the stops. You can then determine the time invested with every client and the distance between locations.
Trip Classification
The IRS reimbursement regulations guidance explains that employers must specify the reason for each trip. Timeero categorizes workers’ travels prior to the start of the workday.
Employees must choose their allocated assignment using Timeero before they can clock in. After that, that assignment will be the reason for each mile they record. That is to say, Timeero exclusively records business miles. There won’t be any personal journeys that infiltrate your mileage records.
Employees can sign their reports, include notes, and include images to help ensure proper record-keeping. This enables them to record spending, give trips context, and guarantee thorough paperwork for IRS adherence.
Routes and breadcrumbs
There is more to tracking miles than just recording them for reimbursement. For your business, it should also be a cost-control tool. Establishing accountability and making sure staff members take the quickest route to every destination are two ways to accomplish that goal.
Timeero provides tools that will assist you do that. First, there is a map that shows your employee’s itinerary, turn after turn, with every mile log. There are breadcrumbs on the route that you may click to enlarge on specifics like their speed.
Based on past travels, the proposed mileage tool suggests the quickest route to your location if reducing fuel expenses is a company objective. Salespeople and delivery or ridesharing drivers who must make repeated trips to the same place will find it ideal.
Guarantee of Employee Privacy
Employees today are more aware than ever of their privacy. Using a mileage monitoring tool that might violate their privacy could result in a lawsuit and mass action, with potentially disastrous outcomes.
Timeero gives your employees control over their privacy to prevent legal issues. Keep in mind that the distance is only recorded by the app while the employee is logged in. Tracking stops when an employee clocks out, and management cannot determine where they are. A clock-out message will be sent by the app to employees who forget to do so.
Customer support
We haven’t neglected customer assistance just because Timeero is simple to configure and use. You can contact our customer service via phone or email, and they will respond quickly. If you check the comments on Google Play or Apple applications, you’ll see a ton of great feedback about our customer service.
Extra features
- Real-time GPS position tracking
- Geofencing & facial recognition time tracking
- Staff scheduling
- Break Tracker for California
- Time-off monitoring
Integrations: Xero, Rippling, Paylocity, PayChex, Gusto, ADP, QuickBooks Desktop, and QuickBooks Online.
Pricing: Timeero offers a free trial period of fourteen days and a $4 monthly subscription fee per user.
2. TripLog: A cost and mileage tracking app
Pros
- A variety of options for recording miles
- Measuring mileage automatically
- Minimum threshold for tracking speed
Cons
- Privacy issues with the MagicTrip setting
Timeero’s mobile user interface is more clear and uncluttered than TripLog’s. Proficient users won’t have any trouble navigating because of its busy layout, which makes the learning process a little steeper for newcomers and staff who aren’t tech-savvy. With many mileage tracking modes, TripLog distinguishes itself from the competition despite that small problem.
Modes of mileage tracking
You have an abundance of options with TripLog’s five distance tracking modes. Gig App drivers, Plug-N-Go, MagicTrip, car Bluetooth, and manual modes are all available. After testing, we discovered that these modes function just as promised.
Those who want to systematize mileage tracking will find the MagicTrip especially useful. Simply set the required speed barrier and get behind the wheel. Like Timeero, the app logs your miles when you go over the set speed limit.
Mileage can also be tracked using TripLog Drive and TripLog Beacon, however these modes need hardware that has been acquired.
Employee commutes can be subtracted from business mileage using TripLog, although segmented tracking is not available. With the use of the commuter mileage function, you can eliminate kilometers driven from the:
- The day’s total miles
- The day’s first journey
- The day’s final journey
- The day’s first and last journey
TripLog allows you to either manually label your travels or automatically classify them by creating a frequent journey rule. For instance, you can configure TripLog to mark all journeys from point A to point B as work-related. Any travel you take between the two locations will be considered a business trip in this manner.
Because it relies on precise location entries, this rule has a flaw. Consequently, TripLog will not include a journey to point B from another origin as a business. If that bothers you, you’ll have to employ work schedules or manual classification.
Every journey made during business hours is categorized by TripLog as business, whereas any trip taken outside of an employee’s shift is classified as personal.
By clicking the Business (B) or Personal (P) icons, you can manually classify your journey into the appropriate category.
Routes and breadcrumbs
Triplog performs a fantastic job of displaying maps with detailed directions. Furthermore, you may track an employee’s speed at any time during their journey by hovering over the GPS points (breadcrumbs). This feature makes it the best mileage-tracking app for relevant enterprises.
Protection of employee privacy
The manual tracking option in TripLog eliminates the concern of employee privacy violations. Employees are responsible for their own privacy and are free to begin and finish their journeys as they see suitable.
Nevertheless, you must use the built-in mileage tracker with caution. The MagicTrip mode is one example. When this mode is enabled, TripLog will record employee mileage beyond regular business hours, potentially violating their privacy. If you decide to utilize this mode, make sure you have a suitable tracking policy in place to protect employee privacy.
Customer support
Live chat, mail, and ticket assistance are TripLog’s three customer service channels. In general, the customer service is really good because the agents are quick to respond. If you want to solve your difficulties right away, live chat is perfect. While chat isn’t instantaneous—agents usually react within Twenty minutes—it’s still a terrific choice.
Extra features
- Monitoring expenses
- Planning routes
- Monitoring time
- Staff scheduling
- Reimbursement by ACH
- Connect your bank account to ensure effective bookkeeping.
Integrations: Salesforce, Sage, Emburse, PayChex, SAP Concur, Xero, QuickBooks, and ADP
Pricing: The monthly cost of the premium plan is $5.99, while the basic plan is free.
3. Everlance: A self-employed user’s best mileage tracking app
Pros
- Mode of automatic tracking
- Simple trip categorization
- Support reimbursement for FAVR & CPM
Cons
- No minimum threshold for tracking speed
- Not using breadcrumbs
Upon initial observation, the Everlance home user interface appears to be very full. A pie chart displaying your total distance for the current year is displayed, along with the mode you are in and the number of trips you have taken. It includes information on mileage & travel charges, which is excellent information. For new users, however, it makes the user interface more busy and perplexing.
Modes for tracking mileage
Everlance employs automated drive detection, which, like our favorite two choices, uses GPS technology to detect motion at about 5 mph to initiate trip monitoring in the backdrop of the driver’s smartphone.
Additionally, Everlance has a Manual Start and Stop option that you may use with a single touch if you would like greater freedom and control over when to start and stop recording your travels.
Drivers may manually input trip information into the app if they would rather not utilize automatic monitoring or if their journey is not captured. On the Team Dashboard, administrators can quickly identify manually entered trips.
However, Everlance is a great tool for independent contractors, freelancers, self-employed people, and drivers for ridesharing services like Uber or Lyft who want to track every mile in order to record their fuel usage.
In order to restore some precision to business miles, Everlance does include the trip disallowance option. Just specify the worker’s commute distance with this function, and the app will automatically subtract it from their allowable work mileage.
Trip categorization
Everlance’s manual categorization is easier to understand than TripLog’s. To categorize drives as personal or business, employees may swipe right or left. The software can also be set to automatically classify every drive as business, or you can define hours of work for automatic classification.
Route and breadcrumbs
Because Everlance lacks breadcrumbs, its performance is inferior to that of Timeero and TripLog. Furthermore, it doesn’t display a map of an employee’s travel itinerary. Unfortunately, you are only given the beginning and end GPS points—no breadcrumbs—so you are unable to keep an eye on employee conduct while traveling.
Guarantee of Employee Privacy
As with the other apps, there are no privacy issues with manual tracking. It’s different when automatic trip identification is used, though. When activated, this feature records every employee’s motion, including places they visit after hours.
Verify that you have a reliable GPS monitoring policy in place before using Everlace’s automatic driving detection. A rule mandating that workers disable automatic driving detection at the conclusion of work-related excursions is ideal.
Customer support
Customer service is Everlance’s specialty. No complaints were received when we emailed support agents through our testing. By email support standards, their response time to our email was excellent—less than 24 hours. If you need assistance right away, you can also call support.
Online reviews from customers support our opinions. Numerous testimonials extol the virtues of the courteous and responsive support staff, who are knowledgeable about whatever problem you present to them.
Extra features
- Monitoring business expenses
- Finder for deductions
- Supports the CPM and FAVR reimbursement schemes.
- Driver Examination
Integrations: Accounting programs like Xero and Freshbooks
Pricing: Everlance provides both individuals and businesses with free mileage tracking in addition to paid programs. When charged monthly, the CPM Program’s pricing for businesses begins at $12 for each user.
4. Driversnote: Best mileage tracking app using iBeacon
Pros
- Automatic monitoring of mileage
- Simple trip categorization
- Increase precision with iBeacon
Cons
- No detection of the minimal tracking speed
- Few integrations
The design of the Driversnote mileage monitoring app is comparable to that of MileIQ. Every one of your unclassified drives is centralized in the home user interface (UI) on mobile devices, but important settings are easily accessible thanks to the bar at the lower end of the screen.
Modes for tracking mileage
Driversnote drive recognition system does not use a preset speed threshold to track mileage.
To identify a new trip, it instead makes use of the GPS & accelerometer data from a smartphone. Since this technique relies on how quickly your phone obtains a GPS signal, it’s not surprising that it missed some of our journeys, particularly while we were in a low-network area.
In addition to automatic drive identification, Driversnote iBeacon allows distance tracking. If you need to improve employee privacy or have teams operating in remote areas, this option can be well worth the extra money spent on iBeacon devices.
In essence, the driver’s smartphone is connected to the iBeacon Bluetooth device, which is mounted in the vehicle. The smartphone receives signals from the iBeacon when the driver gets inside, causing it to tally miles traveled.
Trip Classification
Although Driversnote does not offer one-swipe drive categorization, it is still a simple operation. It is as simple as opening the drive card and selecting “business” or “personal” to categorize the journey.
However, there are four alternatives for auto-classification if you wish to avoid manual classification:
- Following the prior journey
- Every time as a business
- As personal as ever
- Subject to working hours
Route and Breadcrumbs
An employee’s Driversnote reveals the path they took while traveling. Although there are no shortcuts, keeping an eye on your employees’ road trips motivates them to follow the company’s driving guidelines. Workers are deterred from taking picturesque, longer drives when they are aware that you have proof for catching them in their act.
Driversnote obviously wants to record every mile you go, including some you didn’t! When I was bedridden and suffering from a fever one evening, Driversnote painstakingly documented a trip that only occurred in my dreams! Seems to have mistaken my turning and tossing for a trip on the road.
In general, this desire to accrue miles is beneficial, even though it may result in a few extra ghost entries. On real journeys, I did observe that it occasionally skipped a mile or two, so it could take a while for Driversnote to properly understand the way you drive.
Of course, I also noticed a minor glitch in addition to a bug. I caught it 3 times, in fact! Overall, the application’s accuracy in detecting real drives was good during our testing, despite the issue highlighting how sensitive Driversnote’s drive identification is.
Employee privacy assurance
If worker confidentiality is of the utmost importance, the manual tracking option is the best choice. Additionally, Driversnote iBeacon is great if workers leave their cars on business property. When employees perform personal errands after work, Driversnote will not track their movements in either case.
Make sure to have a strong tracking strategy in place if you choose the auto-track method. Employees should be required to disable auto-track at the conclusion of their company’s trip in accordance with the tracking guidelines. In this manner, their movements outside of working hours will not be monitored by Driversnote.
Customer support
A wide range of support methods are available from Driversnote, including phone, email, and live chat.
The online chat agents reply in some hours. Although the professionals are knowledgeable about Driversnote issues, the support is not as quick as you would expect from live chat.
The only disadvantage is that not everyone has immediate access to phone support. You must email a request outlining the nature of your problem. After Driversnote has reviewed your case, you will receive a link to schedule a phone conversation if they think it is worthwhile. Naturally, this implies that phone help can take longer than normal.
Extra features
- Personalized mileage calculations
- Work schedule for employees
- Log of the Odometer
- Management of a team
Integrations: Excel (Microsoft)
Pricing: The free version allows for up to 15 monthly excursions. Monthly rates for paid services begin at $11.
5. MileIQ: Simple-to-use tool for tracking mileage
Pros
- Automatic monitoring of mileage
- Disabling drive detection is simple.
- User-friendly interface
Cons
- Absence of offline mode
- Trips under one mile are not included.
MileIQ is an alternative mileage tracker that uses a distinctive user interface. All of your drives will be accessible through the home user interface of the mobile app. Although it appears a bit more disorganized, it greatly facilitates trip categorization; more on this later.
The mileage tracker is intended for small company owners in Canada, the United Kingdom, and the United States. If you live outside of the Apple Software Store and Google Play Store, the software might not be accessible.
Modes for tracking mileage
MileIQ, like Driversnote, has no minimum speed requirement. Even worse, it doesn’t record every mile you travel. The software recognizes a new journey when you go at least a half mile. MileIQ may take approximately a mile to detect a new drive, depending on Wi-Fi signals and cell towers.
Many journeys under one mile were ignored by the app throughout our testing. While it might not seem like much, the cumulative effect can quickly reduce your legitimate tax write-offs and mileage deductions.
We ran into other problems besides that. A drawback of MileIQ’s functionality as a mileage recorder for door-to-door salespeople is that it terminates a trip if you stop for longer than fifteen minutes. The lack of a segmented tracking system will make it difficult to calculate the time a representative spends with every customer or the journey between client locations.
MileIQ’s inability to provide offline mileage monitoring is another drawback, which may be an issue for companies whose employees travel in distant locations with spotty or nonexistent connectivity.
Classification of trips
One of MileIQ’s few strong points is trip classification. The process of classifying trips is really straightforward: swipe left to classify personal trips, or swipe right to categorize professional trips. 2 auto-classify choices are available.
Before anything else, you can set up regular drives to be either work or personal according to MileIQ. In order for the app to identify drives inside the specified windows as work, turn on working hours.
Route and breadcrumbs
Though it lacks comprehensive breadcrumbs that offer information on precise stops and the amount of time served at each destination, MileIQ displays the business paths your employees follow. This could be a disadvantage if you require detailed information for performance analysis or customer billing.
An additional degree of supervision and responsibility is added by MileIQ, which makes it simple for administrators to locate and examine drives that have been manually entered.
Guarantee of Employee Privacy
MileIQ’s manual mileage monitoring raises no privacy issues, just like other mileage trackers. This implies that workers protect their privacy and that any infringement would be considered carelessness on their part.
However, there may be privacy risks associated with the automatic tracking mode. Even beyond working hours, the tracker will record an employee’s history. MileIQ’s benefit is that employees can easily disable driving detection to improve their privacy.
We still advise establishing a strong tracking policy to make sure staff members use this tool in a way that will protect their privacy and protect your business from future legal issues.
Customer support
The sole available customer service option offered by MileIQ is ticket-based help. Usually, the provider gets back to you within 24 hours, Monday to Friday. Unfortunately, it could take longer to receive responses to tickets that are received on weekends.
Extra features
- Tracking of location
- Management of drivers
Integrations: Xero, Bookkeeper360, Sage, SAP Concur, and Route4Me
Pricing: Individuals can sign up for free, while teams can sign up for $6 a month.
Selecting the ideal mileage-tracking software for your business
Make sure the mileage monitoring program you use has a minimum speed limit for better accuracy. The best in this category are Timeero & Triplog. Advanced features like segmented tracking and recommended mileage, however, give Timeero an advantage.
Frequently Asked Questions
1. What is the most effective method for tracking business miles?
A commuter mileage option on an automatic mileage monitor is the most effective way to keep track of business miles.
2. Which app tracks mileage the best?
Because of its segmented tracking function and automatic tracking option, Timeero is the best mileage tracking app.
