Two-Week Notice Letter: 9 Tips and 2 Templates

By: Brad Nakase, Attorney

Email  |  Call 888-600-8654

Jonas has been working at an office in Huntington Beach for the past three years and has learned a lot about sales. That said, he is ready to move onto greener pastures. When he decides that it is time to quit his job, he drafts a letter giving his employer two-week’s notice. He sends this letter to both his manager and the head of HR. Jonas continues to work for his boss for another two weeks, giving them ample time to search for a replacement and prepare for Jonas’ absence. Jonas’ colleague, Maria, offers to take over his workload until a new employee is hired. When Jonas leaves his job, everyone is sad to see him go and is appreciative of his professionalism in providing a two-week notice letter. Shortly after he leaves, his boss hires someone new to replace him, and there is barely a disruption in workflow.

Two-Week Notice Letter

If an employee decides to resign from his or her job, it is normal and expected to provide their employer with two weeks’ notice. Regardless of why a person is leaving their job, it is considered professional to give their employer enough time to make plans to cover the absence. The employer may use that time to search for a replacement or to divide the departing employee’s tasks among coworkers.

When to Give Two-Weeks’ Notice

As the name implies, it is normally appropriate to submit one’s two weeks’ notice letter two weeks before one’s planned last day at work. On occasion, it may not be possible to provide two weeks’ notice or any notice at all. And sometimes, an employer may not wish for an employee to stay for the notice period. Some companies may request that an employee leave immediately upon receiving resignation.

Still, most companies appreciate when an employee offers to stay on for a couple more weeks to help with the transitional period. In terms of an employee’s career, it can benefit them by offering an opportunity to show professionalism and to leave the job with a positive impression.

When it comes to writing a letter giving two weeks’ notice, there is a proper format and tone to use. Again, writing a two-week’s notice letter is a way of showing one’s professionalism, which can result in an employer giving a good reference down the road. This is a powerful tool to advance one’s career.

Tips for Writing a Two Weeks’ Notice Letter

Use Business Letter Format

By using a business letter format, such as is used for cover letters, one may look professional. At the top of the letter should be the date, one’s contact information, and the employee’s contact information.

Remember the Date

It is essential that an employee write the date that he or she will be resigning in the letter. An employee can either write the current date and say that he or she will be leaving two weeks from that date, or they may simply write the specific date they will be leaving.

Keep It Brief

It is not necessary to include any further information in a two weeks’ notice letter other than stating that one will be leaving and when the last day of work will be. There is no reason to go in depth about the reasons one is leaving or their future plans.

Say Thank You

While it is not necessary, an employee may wish to thank his or her employer for the opportunities provided at the company, as well as the experience they attained in their time working for the company.

Be Positive

When writing a two-week notice letter, it is best to avoid saying anything negative about one’s manager of colleagues. Even if one is leaving the company because of a negative reason (toxic environment, bad boss, mean coworkers), it is still not a good idea to mention any of this in the letter. For the sake of one’s career, it is best not to burn any bridges. One never knows when next they will bump into a former boss or colleague, or need their reference.

Offer Help

A departing employee can consider offering to help with the transition process. Perhaps he or she can help train the new employee, help organize files, or give advice and instructions to teammates or coworkers.

Choose the Right Recipients

A two-weeks’ notice letter should be sent to both one’s manager and the human resources (HR) department so that HR can keep a copy on file.

Send a Resignation Email

It is also permissible to send a resignation letter, or a two-weeks’ notice letter, via email rather than as a formal printed letter. The content of the email will resemble that of the letter. The subject line of the email should be: “Resignation.”

Review Samples

Looking at samples of resignation letters and emails before writing one’s own can be helpful. Before sending to your manager or HR, do you research to make sure you write a pitch-perfect, professional letter.

Below are some examples.

Two Weeks’ Notice Letter Sample

Marina Lowe
1489 Peachtree Street
Los Angeles, CA 90402

February 5, 2022

Gregory Davis
ABC Company
123 Washington Road
Los Angeles, CA 90302

Dear Mr. Davis,

I am writing to declare my resignation from ABC Company, effective two weeks from this date. My last day at work will be February 19, 2022.

This was a difficult decision to make, because the last four years have been a very rewarding period of my life, and for that I am grateful. I have enjoyed working for you and leading my team, and I am proud of the work we have accomplished over the years.

Thank you for all the opportunities you have provided me. I wish you and the company the absolute best. Please let me know if I can be of any help during the transition.


Signature (hard copy letter)
Marina Lowe

Two Weeks’ Notice Email Sample

Subject: Resignation – Marina Lowe

Dear Mr. Davis,

Please accept this as my formal notice of resignation from ABC Company. My last day at work will be two weeks from today, February 19, 2022.

I appreciate all your help and support during my time here, as well as all the opportunities you have generously provided me. Over the last four years, I have gained invaluable experience that will without doubt serve me well in the future. It has been a joy working with you and the team, and I am proud to have achieved what I have with such kind, hard-working individuals.

Please let me know if there is any way I can help during the transition process. I wish you and the company all the best in the future.

Best regards,

 Marina Lowe

We want to hear your story.

1 + 1 = ?

15 effective employee retention strategies in 2024

15 effective employee retention strategies in 2024

Discover 15 effective employee retention strategies for 2024, including competitive salaries and flexible work arrangements. Enhance workplace satisfaction and reduce turnover with these proven methods.
Talent Management – What is it & why is it important

Talent Management – What is it & why is it important?

Employers use talent management to find and nurture efficient, long-term employees, enhancing overall business performance. Companies investing in training and employee engagement typically see inventive, successful workforces.
Performance Management - Definition, purpose, steps & benefits

Performance Management: Definition, purpose, steps & benefits

Managers use performance management tools to monitor and assess employee performance, aligning with organizational goals. Continuous feedback and regular interactions foster a clear understanding of expectations, enhancing workplace communication and satisfaction.
What is (or isn't) an equal opportunity employer

What is (or isn’t) an equal opportunity employer?

The term "equal opportunity employer" signifies a commitment to fair treatment regardless of color, race, religion, age, or other protected attributes. Despite federal regulations, some businesses are exempt, making the declaration essential to attract diverse applicants.
What is diversity

What is Diversity?

Defining diversity and its benefits, this article explores its significance in fostering an inclusive environment. It addresses obstacles and strategies for promoting equity on individual, organizational, and systemic levels.
Employee benefits in 2024 - The ultimate guide

Employee benefits in 2024: The ultimate guide

Employee benefits in 2024 are essential for attracting and retaining top talent. Key benefits include health insurance, retirement plans, paid time off, and flexible work arrangements.
Overtime - Understanding California’s laws and employee rights

Overtime: Understanding California’s laws and employee rights

California's overtime laws require non-exempt employees to receive extra pay for working over 8 hours a day or 40 hours a week. Employees must be compensated at 1.5 times their regular rate for hours beyond these limits and double pay for excessive hours on the 7th consecutive workday.
What is Compa-ratio - Meaning & definition

What is Compa-ratio? – Meaning & definition

The compa-ratio is a metric used to assess fair employee compensation by comparing wages to market rates. It includes personal, group, and average compa-ratios, each offering unique insights into pay structures.
A list of 125 talents and skills

A list of 125 talents and skills

A list of 125 talents and skills for character development and self-reflection. Includes artistic, athletic, and intellectual abilities.
How should you define misconduct in your workplace

How should you define misconduct in your workplace?

Clear guidelines in your staff handbook help communicate expected behavior and consequences for violations. Differentiate between ordinary misconduct and gross misconduct, which may lead to immediate termination.
What is Net Pay

What is Net Pay?

Net pay, also called take-home salary, is the amount employees receive after all deductions from their gross pay. Understanding net pay helps employers manage payroll, address employee concerns, and ensure accurate tax withholding.
Best Paying Jobs

Best Paying Jobs

Find out about top-paying professions for 2024 with average salaries over $100,000. Careers like anesthesiologist, obstetrician, and software developer lead in median income.
HRIS - The Essential Tool for HR Management

HRIS: The essential tool for HR management

HRIS systems help manage and automate payroll, timekeeping, and benefits administration, enhancing overall HR efficiency. Modern cloud-based HRIS solutions offer increased data storage, security, and seamless integration with other HR applications.
What Is a Statutory Employee - Criteria, Taxation, and Example

What is a Statutory employee? Criteria, taxation, and example

A statutory employee is a freelancer treated as an employee for tax purposes, meeting specific criteria for Social Security and Medicare. These workers receive W-2 forms, allowing tax deductions for job-related expenses, but typically lack regular employee benefits.

© Copyright | Nakase Law Firm (2019)