Do Employers Verify Doctor’s Notes in California?

California employers can verify certain details of a doctor’s note but cannot access medical records without consent. Employees have rights under HIPAA, FMLA, and state laws, protecting medical privacy and ensuring job security in specific situations.

By Brad Nakase, Attorney

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Table of Contents

1. Can your boss verify your doctor’s note?

2. What Information Can California Employers Check on a Doctor’s Note?

3. Does a California doctor’s note provide job protection?

Can your boss verify your doctor’s note?

In California, workers may be required to present a doctor’s note to their employer in order to request sick leave for medical reasons. Due to the privacy protections afforded by FMLA and HIPAA, no employer may legally ask you about your health or ask for a copy of your medical records. Nevertheless, they have the option to request condition certifications and contact the doctor directly to verify particular details mentioned in the note.

Your healthcare provider is required by HIPAA to obtain your consent before disclosing certain information to your employer. You may only be required to verify the most basic information on a doctor’s note before sending it to your employer. On the other hand, there are situations where it might be necessary to share your medical records, like in workers’ compensation. Get in touch with the top employment attorneys at Nakase Wade if your employer secretly sought your medical records.

What Information Can California Employers Check on a Doctor’s Note?

In the event that your employer wishes to verify a doctor’s note that you have provided, they have the ability to call your doctor in order to verify the note without your knowing about it. Having said that, doctors and hospitals shouldn’t discuss your health or share any information about you without your permission.

Without your knowledge or consent, your employer may receive the following information:

The exam date and time.
The name of the doctor.
Advice from your doctor on the need and duration of your leave.
The diagnosis made by your physician.
How infectious your illness is.

It is your responsibility as an employee to be aware of your rights with respect to medical privacy and sick leave. Consult a seasoned employment attorney for assistance navigating this complex area of law.

Does a California doctor’s note provide job protection?

In California, you can be fired from your job for any legal reason because it is an at-will employment state. You have the right to reasonable accommodations for your medical condition, as well as medical leave, and it is against the law for your employer to fire you because of this. Should your employer take such action, they will have the burden of proving that your excessive absences had a negative effect on company operations and created an unreasonable hardship.

If you or a family member needs to take up to twelve weeks off work due to a serious health condition, your employer is required to keep you employed or in a comparable position under the Family Medical Leave Act (FMLA). Your employer cannot reject your doctor’s note or fire you for missing 12 weeks of work if you’ve been an employee for at least a year before you need leave.

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Do Employers Verify Doctor’s Notes in California?

Can your boss verify your doctor’s note?

What Information Can California Employers Check on a Doctor’s Note?

Does a California doctor’s note provide job protection?

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